1. Who we are
Workfied ("Workfied", "we", "us") provides a personal work-memory application that lets you record short voice or text logs about your working day and generates documents such as updates, reviews and goal summaries from them. This policy explains what data we collect, why, and the choices you have. Questions? Write to privacy@workfied.com.
2. Data we collect
Data you give us
- Account data — name, email address and password (stored as a salted hash), and optional profile details such as your role and target level.
- Work logs — the voice recordings and text entries you create. Voice audio is transcribed and, by default, the audio file is then discarded; only the transcript is stored. You can opt in to keeping audio.
- Derived content — the tasks, wins, blockers, people, projects, goals and documents Workfied builds from your logs.
- Waitlist data — if you join the waitlist, the email address you submit.
Data collected automatically
- Device and usage data — device model, OS version, app version, crash reports and feature-usage events. These are aggregated and never include log content.
- Optional calendar metadata — if you connect a calendar, we read event titles and times to prompt you after meetings. Calendar data is processed on your device and is not stored on our servers.
3. How we use your data
- To provide the product: transcription, extraction, search, and document generation from your own logs.
- To maintain security, prevent abuse and debug crashes.
- To send transactional messages (verification codes, account notices) and — only with consent — product news.
4. AI processing
Transcription and document generation may be performed by vetted AI processing partners acting under data-processing agreements. Content sent for processing is encrypted in transit, is not retained by the processor beyond the request, and is never used to train their models. Where on-device processing is available for your hardware, we use it by default.
5. Legal bases
Where the GDPR or similar laws apply, we process your data on the basis of: contract (providing the service you signed up for), legitimate interests (security, fraud prevention, product analytics), consent (marketing emails, optional audio retention, calendar access), and legal obligation (tax and accounting records).
6. Retention
- Logs and derived content: kept until you delete them or your account.
- Account data: deleted within 30 days of account deletion.
- Waitlist emails: deleted on request or 12 months after launch, whichever is sooner.
- Aggregated analytics: retained without personal identifiers.
7. Security
All data is encrypted in transit (TLS 1.2+) and at rest (AES-256). Access to production systems is restricted, logged and reviewed. If we ever become aware of a breach affecting your personal data, we will notify you and the relevant authority within the legally required window.
8. Your rights
You can access, correct, export or delete your data at any time from the app (Settings → Account) or by emailing privacy@workfied.com. Depending on where you live you may also have rights to restrict or object to processing, and to lodge a complaint with a supervisory authority. See our GDPR & data rights page for the full picture.
9. Children
Workfied is a workplace product and is not directed at anyone under 16. We do not knowingly collect data from children.
10. Changes
If we make material changes to this policy we will notify you in the app and by email at least 14 days before they take effect.
11. Contact
Privacy questions, requests and complaints: privacy@workfied.com. General contact details are on the contact page.